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General Affairs (GA) Manager

Work Location Ho Chi Minh
Job Level Manager
Job Type Permanent
Experiences 5 - 7 Years
Salary Negotiable
Industry Administrative / Clerical, Human Resources
Deadline to Apply 31/03/2023
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Job Benefit

  • Laptop
  • Insurance
  • Travel opportunities
  • Allowances
  • Incentive bonus
  • Health checkup
  • Training & Development
  • Salary review
  • Business Expense
  • Seniority Allowance
  • Annual Leave

Job Description

  • Lead GA team to ensure that following activities will be done rightly and timely:
  • GA’s budget planning and controlling yearly.
  • Developing, reviewing, and improving administrative systems, policies, and procedures.
  • Planning, scheduling, and promoting organization events, including Team building, Year-­end party, annual health check-up etc.
  • Supervising day-to-day operations of the administrative department and staff members (reception counter, security activities, meeting rooms management, transportation management, expat housing, stationery purchase & distribution, drinking water, taxi cards management, expat guest’s visa & hotels, mailing service, registration and provide uniform to employees etc.)
  • Manage company's chop, stamp, in-out documents delivery and ensure daily operations of the company/ branches (electricity, water, photocopiers, business cards, invoices, envelopes, ...)
  • Follow up, implement and manage contracts for services (security, cleaning, receptionist, office/ apartment rental) and contracts for insurance to company’s assets (office building, warehouse, company car, bike, insurance for people using car...)
  • Ensure safe workplace, coordinate with relevant departments and government to conduct activities about firefighting prevention as the authority regulations
  • Control company assets, facilities including of periodically inventory, record, transfer or disposal company asset every year as mentioned in the policies.
  • Make announcement to staff of the time off schedules on Holidays, Tet; to affix the company seal the entrance during these time.
  • Be responsible for repairing, purchasing and selling, liquidating office equipment, facilities, assets, services related to "not good" AC products/ internal sales.
  • Follow up and make payment requests for monthly administrative fees timely
  • Overseeing projects (relocation, renovation, maintenance) and tracking progress towards company goals.
  • Other duties as assigned by line manager

Job Requirement

  • Bachelor’s degree in business administration, accounting, or a related field.
  • At least 5 years of experience in similar position
  • Good at English & Vietnamese (4 skills)
  • Good at Microsoft Office (Powerpoint, Word, Excel)
  • Experienced in managing office administrative tasks & working with multi-stakeholders both internally & externally as well as managing expats services.
  • Well plan and keep track of multiple projects with tight deadlines.
  • Familiarity with budget planning and enforcement.
  • Strong leadership, problem solving, critical thinking, verbal and written communication skills.
  • Customer-oriented, team spirit, can do attitude, resilient & motivating

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